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ONBASE FRONT OFFICE SCANNING
Many organizations can benefit from associating scanned documents with data manually entered into line-of-business applications at multiple workstations. The challenge has been the burden this scanning and indexing places on users who are accustomed to working within a specific application. The OnBase Front Office Scanning module provides a lightweight, yet agile solution for unifying content independently generated at distributed workstations into a centralized repository. Requiring only a single scanning station at each location, the Front Office Scanning module enables teams to collaborate to generate, scan and index critical information for inclusion in an OnBase repository and make it available throughout the enterprise.
Application
Front Office Scanning allows for a facility to have multiple locations that gather information from line-of-business applications, while requiring only a single workstation to scan images. The Front Office Scanning Enabler Service and Application Enabler are installed on all workstations used for data entry. The data sets created are saved to a file in a shared directory. While data is being entered at workstations, a dedicated scanning workstation running the Front Office Scanning Console is used to scan the matching documents. After selecting the data set that describes the document to be imaged, the document is scanned and associated with the appropriate index information.
Front Office Scanning uses Application Enabler to capture data, ensuring users can enter data into an enabled application and then use that data entry instance to create indexing data sets used at the dedicated scanning workstation. Therefore, it does not require a user to enter the same data twice in order to both index a scanned image and input the data in any applications used by the facility, eliminating duplication of data entry and saving more time.
The Front Office Scanning module is an ideal solution for any office or department where customer or patient information is entered and copies of documents are required, like hospitals, medical or dental offices, and any type of admission facility. Front Office Scanning allows for a facility to have multiple local workstations that can initiate scan job requests to a single Front Office Scanning Console equipped with a TWAIN-compliant scanning device. For example, a hospital admittance desk often has multiple workstations that gather patient and insurance coverage information. In this instance, the Front Office Scanning Enabler Service and Application Enabler are installed on all workstations used at the admittance desk for data entry into the business application; this allows automated scraping of index values from the enabled business application. Existing data can be scraped, while new data can be entered and then scraped. This allows single point data entry to populate both the business application and OnBase index values. These data sets are saved as files in a shared folder. At the scan station, the desired data set is selected, and the matching document(s) are scanned. This reduces time spent at the scan station, as well as negating the need for scanners to be placed at every workstation. The fully indexed documents are then uploaded to the OnBase System via a connection to an OnBase Web Server.
Core Features
