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Posts Tagged ‘record management software’

AP Document Imaging Software Avoids Three Common Cash Leaks, Part 5

Friday, June 17th, 2011

In part 4 of this blog post we discussed how document imaging software allows AP departments to unite data quickly and cost effectively. In this blog post we will discuss how document imaging software allows AP departments to get rid of paper and why AP departments should implement document imaging software.

Get Rid of Paper in AP. Replace it With Electronic Document Agility.

Paper gets lost. It’s also expensive to buy, store, ship, and manage separately from the data it supports in line-of-business systems. When invoices and other documents are captured electronically upon receipt to the organization, those costs are eliminated and the documents have more value. They can be placed where users intuitively expect to find them – such as in ERP transaction, financial reporting or asset management screens – saving time and resources:

  • Instantly track document history and status, including who has seen it and decisions or approvals.
  • Resolve vendor disputes instantly with supporting documents at users’ fingertips; including purchase orders, invoices, and packing slips.
  • Replace costly, error-prone paper processes with automated records management.

Why Document Imaging Software?

With document imaging software solutions for AP, you can eliminate the bottlenecks that add time, cost and risk to AP. Process automation with electronic document management allows you to process more documents in less time.

  • Collect every early pay discount available and eliminate late payment penalties.
  • Manage volume increases without additional labor by automating routine tasks.
  • Automate AP processes with dynamic accrual monitoring that ties to your ERP.
  • Know where you stand. Get ERP data with the documents to back it, instantly.

Contact your local document management company for more information about how document software can benefit AP.

For more information about our document imaging software, contact OSAM Document Solutions, Inc.

AP Record Management Software Avoids Three Common Cash Leaks, Part 4

Wednesday, June 15th, 2011

In part 3 of this blog post we discussed how record management software allows organizations to automate AP processes with Imaging and Workflow, leaving no discount on the table. In this blog post we will discuss how record management software allows these organizations to unite data quickly and cost effectively.

Unite the Data in your ERP Systems Quickly and Cost Effectively. Stop Duplicate Work. Lack of system integration leads to duplicate data entry and wasted search time. It also increases the risk of errors and adds excessive time to AP cycles. Even so, unification initiatives often stall due to the high cost of custom coding, infrastructure, and ongoing IT maintenance. It doesn’t have to be that way. With record management software solutions for AP:

  • Eliminate redundant data entry and turn hundreds of hours of mundane tasks into automatic system operations with integrated document management and workflow. Premises-based, SaaS, or hosted offerings extend flexibility without custom coding.
  • Easily share data among systems and auto-index documents upon receipt to optimize downstream forecasting and strategic planning with real-time reporting.
  • Extend the reach and investment of your ERP. Trigger AP workflows as soon as a document is scanned or electronically imported into your ERP or record management software.

Continue reading the OSAM Document Solutions Blog for more information about how record management software can help your AP Department avoid three common cash leaks or for more information about our record management software, contact OSAM Document Solutions, Inc.

AP Record Management Software Avoids Three Common Cash Leaks, Part 3

Monday, June 13th, 2011

In part 2 of this blog post we discussed the challenges organizations face when they attempt to optimize their AP department. In this blog post we will discuss how record management software allows organizations to eliminate unnecessary cash leaks and automate AP processes with Imaging and Workflow.

The Solution

Record management software solutions for AP enable organizations to capitalize on methods that eliminate unnecessary costs and add value.

Automate AP Processes with Imaging and Workflow. Leave No Discount on the Table. Imaging allows you to electronically capture paper AP documents as soon as they come into the organization, making them immediately available for processing. No more waiting on interoffice mail for accruals decisions or exceptions resolutions that require supporting documents. Record management software’s Workflows automate workload distribution, reviews, and approvals. AP departments process more documents in less time, without custom programming.

  • Eliminate stalled invoices and automate document routing.
  • Easily perform and augment three-way matching, including exceptions resolution.
  • Seize all vendor discounts, improve vendor relationships, and increase favorable terms.

Continue reading the OSAM Document Solutions Blog for more information about how record management software can help your AP Department avoid three common cash leaks or for more information about our record management software, contact OSAM Document Solutions, Inc.

AP Document Management Software Avoids Three Common Cash Leaks, Part 2

Friday, June 10th, 2011

In part 1 of this blog post we discussed how staying strategic and lean in AP can be critical to the financial health of an organization during both busy and slow periods. In this blog post we will discuss the challenges that organizations face when they attempt to optimize their AP department.

The Challenges

When organizations need to optimize AP, they face inefficiencies in three major areas:

  • Slow approval and payment cycles, which result in missed discounts and late payment penalties.
  • Low visibility resulting from data and documents being stored in separate systems and locations.
  • Fixed costs—paper, duplicate data entry, storage, shipping—don’t add value.

Continue reading the OSAM Document Solutions Blog for more information about how document management software can help your AP Department avoid three common cash leaks or for more information about our document management software, contact OSAM Document Solutions, Inc.

AP Document Management Software Avoids Three Common Cash Leaks

Wednesday, June 8th, 2011

Accounts Payable (AP) is a document-driven process. Some invoices are simple, some complex. Some arrive electronically, others through fax machines or the postal service. Despite ERP efficiencies, the manual AP document processes necessary to support ERP data extend cycle times and increase risk of error. Paper processing and approval, duplicate data entry, and lack of effective collaboration often result in missed discounts, late-payment penalties, and inaccurate accruals. Document management software can help.

Staying strategic and lean in AP can be critical to the financial health of an organization during both busy and slow periods. Every discount must be found and every penalty avoided. Organizations look to improve AP processes in slow times in order to prepare for higher activity when productivity is up and payments to suppliers increase.

Continue reading the OSAM Document Solutions Blog for more information about how document management software can help your AP Department avoid three common cash leaks or for more information about our document management software, contact OSAM Document Solutions, Inc.

Arizona Record Management Software Speeds Adoption Time, Part 3

Monday, May 16th, 2011

In part 2 of this blog post we discussed some of the adoption challenges that physicians face. In this blog post we will discuss the solutions that high quality Arizona record management software provide.

Arizona record management software provides a Physician Portal that gives physicians and clinicians the unified patient view they need. It allows for real-time access to information from Meditech and all other clinical systems in a single online view. That way, they need only go to one place for patient information instead of many. They can see lab results, radiology data, pharmacy data (including allergies), discharge summaries, nursing documents, EKGs, PACS images and more.

What’s even better is that this Arizona record management software Physician Portal can be customized by specialty to highlight areas that are clinically relevant to a given physician’s role on the patient’s care team. Physicians automatically see a dashboard view for their specific clinical discipline. The Physician Portal can also be personalized by each physician to meet his or her individual preferences and needs. This frees physicians to do the work they do best instead of wasting time collecting information.

For more information about Arizona record management software continue to visit our blog or contact OSAM Document Solutions, Inc.