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Posts Tagged ‘phoenix document management’

Document Imaging in Phoenix: How Document Management Solutions Benefit Human Resource Departments (Part 4 of 4)

Monday, August 8th, 2011

The first step in transitioning to a document management system is to assess the applications and processes currently in place.  Any new system should easily integrate with your current environment.  Once installed, the system must allow existing information and processes to transfer smoothly.

You should not have to recreate entire department processes to fit a new document management system.  If significant changes are required with a particular solution, you should continue your research and analysis to determine a more viable option.

Document imaging in Phoenix creates a more efficient human resource department with less paper shuffling.  By reducing the time employees spend on low-level tasks, document imaging allows personnel to work on more essential things – like finding and keeping the best employees, meeting compliance standards, and managing time-sensitive payroll processes.

For more information about record management solutions, continue to visit our blog or contact OSAM Document Solutions, Inc.

Document Imaging in Phoenix: How Document Management Solutions Benefit Human Resource Departments (Part 3 of 4)

Friday, August 5th, 2011

This blog post is the third of a 4-part series that will describe how document management solutions benefit human resource departments.

Boost Department Performance

The goal of document imaging in Phoenix is to lessen the paperwork burden so human resource professionals can focus on a company’s most important asset – its people.  In addition, document imaging creates meaningful benefits that enhance department operations.  Some of these benefits include:

  • Reduced storage costs: digital records eliminate physical space requirements and the associated costs.  Space previously reserved for document storage then becomes available for more productive uses.
  • Improved document retrieval time:  industry statistics calculate an average of seven minutes is spent every time an employee looks for a paper document.  Once digitized, document retrieval can be accomplished in seconds.
  • Increased document security: documents in digital format provide unlimited control.  Access to human resource documents can be granted on a variety of levels.  In addition, access can be immediately allowed or revoked if an employee’s status changes.
  • Integrated compliance documents:  documents required to comply with regulatory acts can be incorporated into the system as they are created.  Integration eliminates the need to duplicate and move heavy paper files to a secure facility for safe keeping.

For more information about record management solutions, continue to visit our blog or contact OSAM Document Solutions, Inc.

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Document Imaging in Phoenix: How Document Management Solutions Benefit Human Resource Departments (Part 2 of 4)

Wednesday, August 3rd, 2011

This blog post is the second of a 4-part series that will describe how document management solutions benefit human resource departments.

Focus on People, Not Paper

Few departments within an organization manage the tremendous amount of paperwork that commonly flows through human resources. Because of this crushing volume, human resource personnel often find themselves spending more time pushing paper than on higher value tasks.

For example, the average personnel file contains more than 50 different records.  An employee’s file begins the moment he or she applies for a job and grows considerably with each year of service. The sheer volume of information associated with each employee can be overwhelming. As a result, storage and management of personnel documents in paper format no longer remains a viable option for most human resource departments.

Specific human resource data that must be electronically captured, managed and protected for both past and present employees include:

  • Job Applications
  • Resumes
  • Recruiting Information
  • Insurance Information
  • Benefits Elections
  • Workers Compensation Documents
  • Performance Reviews
  • Payroll documents
  • I-9s

For more information about record management solutions, continue to visit our blog or contact OSAM Document Solutions, Inc.

Document Imaging in Phoenix: How Document Management Solutions Benefit Human Resource Departments (Part 1 of 4)

Monday, August 1st, 2011

This blog post is the first of a 4-part series that will describe how document management solutions benefit human resource departments.

Human resource departments manage a great deal of complex paperwork.   As a result, HR personnel spend an inordinate amount of time on lower-level tasks.  Document imaging in Phoenix lessens the paperwork burdens and frees human resource professionals to focus on more meaningful projects.  Additionally, document imaging reduces costs, increases efficiencies, improves security and ensures compliance with government regulations.

Document imaging in Phoenix helps human resource departments avoid drowning in paper.  Processes such as recruitment, hiring, employee reviews, and benefits management create tremendous amounts of paper. If no digital archive of human resource paperwork exists, the company risks losing valuable information.

In addition, human resource departments must ensure compliance with numerous regulatory acts such as the Health Insurance Portability and Accountability Act (HIPAA), Family Educational Rights and Privacy Act (FERPA), Fair and Accurate Credit Transactions Act (FACTA), and Family and Medical Leave Act (FMLA).  To avoid non-compliance, employee documentation must be secure from theft, intrusion, fire, natural disasters and other threats.

For more information about record management solutions, continue to visit our blog or contact OSAM Document Solutions, Inc.

Phoenix Document Management Software Keeps Hospitals Running, Part 2

Monday, April 25th, 2011

In Part 1 of this blog post we discussed how health information systems (HIS) create the foundation for Phoenix document management software in many healthcare organizations by managing the data that keeps hospitals running. We also discussed how Phoenix document management software can benefit healthcare facilities. In this blog post we will continue to discuss the benefits of this software.

Improve patient care with a more complete EHR

Hunting for information steals time away from nurses and physicians, time that could be spent with patients. Clinicians need all of their patients’ information to be readily accessible from one place. And they need more than just scanned paper. They also need quick access to photos, clinical images, faxes, e-mails – any relevant content. Phoenix document management software captures all of those missing pieces of the patient record with ease.

With this software, physicians and nurses need simply click a link in the HIS and all information relevant to that patient opens up. With the extra time, they can see more patients and spend more time with them. And the more time spent on patient care, the better the outcome.

Speed processes hospital-wide with automated workflows

Storing documents electronically goes a long way in extending an HIS. But the real difference comes when you automate processes. That’s where hospitals find the greatest efficiency. Even the best manual paper processes don’t let staff work as fast as they would like. Phoenix document management software automates workflows and speeds processes in clinical areas, the revenue cycle and administrative areas like accounts payable and human resources.

With Phoenix document management software, hospitals can automatically route documents to the right people at the right time. For example, this software can route AP invoices for payment review. Automatic e-mail notifications keep invoices moving so they’re never forgotten on someone’s desk. Without waiting for needed documents, staff can process more invoices in the same amount of time. This allows them to spend their time working with vendors, not paper. Similar efficiencies can extend to processes throughout your hospital.

Move towards meaningful use by encouraging adoption

Adoption is vitally important to the success of any software implementation. With the new federal healthcare IT standards, achieving and maintaining high adoption rates is key to achieve meaningful use. That means there’s more pressure than ever on EHR adoption.

A solution that only offers part of what users need can slow down adoption. Users are left wondering, “Why don’t I have everything I need?” or “Why do I still have to go looking for information?” On the other hand, when something really makes sense to them, they’re fast converts. With Phoenix document management software for HIS, that’s the kind of solution they have. All the information they need is at their fingertips, making EHR adoption an easy choice for them.

For more information about Phoenix document management, contact OSAM Document Solutions, Inc.

Arizona Document Management Software Keeps Hospitals Running

Friday, April 22nd, 2011

Health information systems (HIS) create the foundation for Arizona document management software in many healthcare organizations by managing the data that keeps hospitals running. However, as hospitals move toward more mature electronic health records (EHRs) and work to keep up with a tight economy, they find that they still need to eliminate the paper and manual processes that the HIS can’t.

Scanning and archiving isn’t enough to solve all of your paper problems.

  • Paper, forms, faxes, photos and clinical images can make up to 25 percent of a patient record, but they can be hard for an HIS to capture, preventing a complete EHR
  • Manual, paper processes don’t just slow clinicians down; they hold back departments across a healthcare organization, costing time and money
  • Without a solution that provides every piece of functionality the users need, acceptance and adoption will founder

With the Arizona document management software for HIS solution, users no longer have to go anywhere else to get what they need – no more searching through file folders, no more separate software. Arizona document management software captures content, no matter where it originates. Whether scanned from paper or imported from other applications, users have what they need to do their jobs well and do them quickly. They can simply click in the HIS to access all the documents they need.

Arizona document management software can also integrate with nearly any other software application and automate processes hospital-wide.

For more information about Arizona document management, contact OSAM Document Solutions, Inc.

Arizona Document Management: Customer Service Workflow

Friday, January 28th, 2011

Customer service is critical to the success of any company. In fact, great customer service can be the difference between keeping a customer loyal and pushing them to the edge of frustration and beyond. OSAM’s customer service workflow and document scanning solutions can provide you with a system that eliminates customer dissatisfaction by giving clients immediate access to their information via email, fax or image.

What We Do
Our Arizona document management company’s customer service workflow solutions help companies convert and scan all their customers’ historical client paperwork to create an automated workflow process designed for maintaining exceptional customer satisfaction.

With OSAM implemented solutions, clients have instant online access to everything from medical records to claims to commission statements. Your customers will no longer have to wait for their information. Customers can log in to a vendor portal or call you directly to request a copy or receive an automatic email on your behalf.

Our Arizona document management company’s customer service workflow solutions make it easier for you to do business with your customers.

  • Increase customer satisfaction
  • Offer instant access to content via email, fax, images or customer portal
  • Provide guaranteed communication to clients via automated notifications and information
  • Decrease errors on customer information
  • Resolve customer issues in two to three minutes instead of two to three days
  • Reduce processing costs and increase customer savings
  • Improve cycle times and accuracy
  • Reduce client costs

For more information about Arizona document management, contact OSAM Document Solutions, Inc.

Food & Beverage Phoenix Document Management

Friday, January 21st, 2011

OSAM’s food and beverage Phoenix document management solutions have helped food service companies reduce costs and save time with a single record repository. OnBase provides one repository, one code base, and one development group. It’s a modular format that allows you to pay only for what you want. Not only that, OnBase solutions offer seven times the number of pre-built conditions and actions offered by other systems.

OSAM has over 30 years of experience and is currently ranked the #1 Arizona document management company by Ranking AZ.

Our Phoenix document management systems in food and beverage are perfect for Accounts Payable Automation, Accounts Receivable Deduction Management, Finance & Reporting, Human Resources, FDA Traceability Compliance, Facilities Management, and Vendor Management.

Accounts Payable Automation

  • Reduce processing time by more than 50%
  • Easily take advantage of vendor discounts
  • Eliminate double pay
  • Eliminate no pay
  • Improve vendor relations

Accounts Receivable Deduction Management

  • Automate  invoice/check comparisons
  • Automate routing of documentation for approvals
  • Reduce processing time and resources
  • One source for special pricing, customer service, accounts receivable, and accounts payable
  • Accurately audit and track all deductions
  • Increase forecast visibility
  • Increase process efficiency

For more information about food and beverage Phoenix document management, contact OSAM Document Solutions, Inc.

Document Management Company Honored by Ranking Arizona

Friday, May 28th, 2010

Document management company, OSAM Document Solutions, Inc., has been honored as the #1 Document Scanning & Imaging Firm in Arizona by Ranking Arizona. Ranking Arizona’s “The Best of Arizona Business” is an annual publication that issues the outcome of the largest business opinion poll in Arizona. The general public votes on business and leisure activities of the state’s business professionals to select the best of the best.

Document management company, OSAM Document Solutions, Inc. was voted the #1 document scanning and imaging firm by the general public in Arizona, based on quality of products and services, as well as companies with which voters would recommend doing business.

Founded in 1912, OSAM Document Solutions, Inc. provides dynamic, customized solutions that include recommending, implementing and supporting document management systems that allow customers to access information immediately.

Ranking Arizona was created in 1997 and is based purely on voters’ opinion. AZ Big Media publishes Ranking Arizona as well as a number of other publications that cover a multitude of niche topics and industries.

OSAM Document Solutions Inc. provides single source access to the hardware, software, supplies and services for all of your document management needs. OSAM designs, implements, supports and upgrades our electronic Document Management Solutions (EDMS) in a diverse set of business application areas.

OSAM also offers extensive experience in software installation, remote and onsite software support, workflow development as well as various front end capture configurations. OSAM has the tools that provide customers with solutions that fit their needs.

For more information about document management companies, contact OSAM Document Solutions, Inc.