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Posts Tagged ‘document management’

AP Document Imaging Software Avoids Three Common Cash Leaks, Part 5

Friday, June 17th, 2011

In part 4 of this blog post we discussed how document imaging software allows AP departments to unite data quickly and cost effectively. In this blog post we will discuss how document imaging software allows AP departments to get rid of paper and why AP departments should implement document imaging software.

Get Rid of Paper in AP. Replace it With Electronic Document Agility.

Paper gets lost. It’s also expensive to buy, store, ship, and manage separately from the data it supports in line-of-business systems. When invoices and other documents are captured electronically upon receipt to the organization, those costs are eliminated and the documents have more value. They can be placed where users intuitively expect to find them – such as in ERP transaction, financial reporting or asset management screens – saving time and resources:

  • Instantly track document history and status, including who has seen it and decisions or approvals.
  • Resolve vendor disputes instantly with supporting documents at users’ fingertips; including purchase orders, invoices, and packing slips.
  • Replace costly, error-prone paper processes with automated records management.

Why Document Imaging Software?

With document imaging software solutions for AP, you can eliminate the bottlenecks that add time, cost and risk to AP. Process automation with electronic document management allows you to process more documents in less time.

  • Collect every early pay discount available and eliminate late payment penalties.
  • Manage volume increases without additional labor by automating routine tasks.
  • Automate AP processes with dynamic accrual monitoring that ties to your ERP.
  • Know where you stand. Get ERP data with the documents to back it, instantly.

Contact your local document management company for more information about how document software can benefit AP.

For more information about our document imaging software, contact OSAM Document Solutions, Inc.

AP Record Management Software Avoids Three Common Cash Leaks, Part 4

Wednesday, June 15th, 2011

In part 3 of this blog post we discussed how record management software allows organizations to automate AP processes with Imaging and Workflow, leaving no discount on the table. In this blog post we will discuss how record management software allows these organizations to unite data quickly and cost effectively.

Unite the Data in your ERP Systems Quickly and Cost Effectively. Stop Duplicate Work. Lack of system integration leads to duplicate data entry and wasted search time. It also increases the risk of errors and adds excessive time to AP cycles. Even so, unification initiatives often stall due to the high cost of custom coding, infrastructure, and ongoing IT maintenance. It doesn’t have to be that way. With record management software solutions for AP:

  • Eliminate redundant data entry and turn hundreds of hours of mundane tasks into automatic system operations with integrated document management and workflow. Premises-based, SaaS, or hosted offerings extend flexibility without custom coding.
  • Easily share data among systems and auto-index documents upon receipt to optimize downstream forecasting and strategic planning with real-time reporting.
  • Extend the reach and investment of your ERP. Trigger AP workflows as soon as a document is scanned or electronically imported into your ERP or record management software.

Continue reading the OSAM Document Solutions Blog for more information about how record management software can help your AP Department avoid three common cash leaks or for more information about our record management software, contact OSAM Document Solutions, Inc.

AP Record Management Software Avoids Three Common Cash Leaks, Part 3

Monday, June 13th, 2011

In part 2 of this blog post we discussed the challenges organizations face when they attempt to optimize their AP department. In this blog post we will discuss how record management software allows organizations to eliminate unnecessary cash leaks and automate AP processes with Imaging and Workflow.

The Solution

Record management software solutions for AP enable organizations to capitalize on methods that eliminate unnecessary costs and add value.

Automate AP Processes with Imaging and Workflow. Leave No Discount on the Table. Imaging allows you to electronically capture paper AP documents as soon as they come into the organization, making them immediately available for processing. No more waiting on interoffice mail for accruals decisions or exceptions resolutions that require supporting documents. Record management software’s Workflows automate workload distribution, reviews, and approvals. AP departments process more documents in less time, without custom programming.

  • Eliminate stalled invoices and automate document routing.
  • Easily perform and augment three-way matching, including exceptions resolution.
  • Seize all vendor discounts, improve vendor relationships, and increase favorable terms.

Continue reading the OSAM Document Solutions Blog for more information about how record management software can help your AP Department avoid three common cash leaks or for more information about our record management software, contact OSAM Document Solutions, Inc.

AP Document Management Software Avoids Three Common Cash Leaks, Part 2

Friday, June 10th, 2011

In part 1 of this blog post we discussed how staying strategic and lean in AP can be critical to the financial health of an organization during both busy and slow periods. In this blog post we will discuss the challenges that organizations face when they attempt to optimize their AP department.

The Challenges

When organizations need to optimize AP, they face inefficiencies in three major areas:

  • Slow approval and payment cycles, which result in missed discounts and late payment penalties.
  • Low visibility resulting from data and documents being stored in separate systems and locations.
  • Fixed costs—paper, duplicate data entry, storage, shipping—don’t add value.

Continue reading the OSAM Document Solutions Blog for more information about how document management software can help your AP Department avoid three common cash leaks or for more information about our document management software, contact OSAM Document Solutions, Inc.

AP Document Management Software Avoids Three Common Cash Leaks

Wednesday, June 8th, 2011

Accounts Payable (AP) is a document-driven process. Some invoices are simple, some complex. Some arrive electronically, others through fax machines or the postal service. Despite ERP efficiencies, the manual AP document processes necessary to support ERP data extend cycle times and increase risk of error. Paper processing and approval, duplicate data entry, and lack of effective collaboration often result in missed discounts, late-payment penalties, and inaccurate accruals. Document management software can help.

Staying strategic and lean in AP can be critical to the financial health of an organization during both busy and slow periods. Every discount must be found and every penalty avoided. Organizations look to improve AP processes in slow times in order to prepare for higher activity when productivity is up and payments to suppliers increase.

Continue reading the OSAM Document Solutions Blog for more information about how document management software can help your AP Department avoid three common cash leaks or for more information about our document management software, contact OSAM Document Solutions, Inc.

Arizona Record Management Software Speeds Adoption Time, Part 4

Wednesday, May 18th, 2011

In part 3 of this blog post we discuss how quality Arizona record management software provides solutions to adoption challenges that physicians may face. In this blog post we will discuss additional benefits of Arizona record management software.

Why Record Management Software?

Leveraging a single and secure content repository that can scale to manage billions of content objects, Arizona record management software provides a modular suite of ECM applications including Production Document Imaging, Document Management, COLD/ERM, Business Process Management, and Records Management. These applications are used to capture, process, distribute, and manage the lifecycle of the content that drives core operations like accounts payable, claims processing, loan approval, medical billing, and compliance with regulations such as Sarbanes-Oxley. Arizona record management software can be installed on premise, delivered as a hosted service over the Internet, or deployed in any combination thereof.

We know the new healthcare IT legislation is weighing heavily in your mind. Quality Arizona record management with Physician Portal encourages adoption and information sharing, putting you one step closer to meaningful use. With trusted best practices gleaned from implementations at hundreds of Meditech organizations, Arizona record management software works with you to find the best solution for your needs.

Managing content-driven business processes with Arizona record management software reduces costs, increases revenue, improves customer service, and builds a platform to support governance, risk and, compliance initiatives. Combining industry expertise with a flexible and full-featured ECM product suite, this software is the basis of solutions that have improved operational efficiency.

For more information about Arizona record management software, contact OSAM Document Solutions, Inc.

Phoenix Record Management Software Speeds Adoption Time, Part 2

Friday, May 13th, 2011

In part 1 of this blog post we discussed how high quality Phoenix record management software allows physicians to speed adoption time and maintain a comprehensive view of patient records. In this blog post we will discuss some of the adoption challenges physicians face.

The Challenges

Physicians won’t see the full value of EMRs if they still have to dig through paper files and open other software applications to get a full patient picture.

  • Physicians are frustrated that they still don’t have patient information all in one location even with an EMR in place
  • Physicians think and work differently from one another and it’s often difficult to accommodate those differences in an EMR

For more information about Phoenix record management software continue to visit our blog or contact OSAM Document Solutions, Inc.

Document Management Company to Host Lunch ‘N’ Learn Event

Wednesday, May 4th, 2011

Phoenix document management company OSAM Document Solutions, Inc. invites you to join us for a free Lunch ‘N’ Learn event focusing on the latest check scanning offerings from Canon.

In addition to showcasing award-winning products from Canon, this event will also include a presentation by industry experts entitled “Best Practices for Financial Services Concerning Check 21,” which will address Check 21 regulations as well as additional solutions to improve customer service and give you a competitive advantage.

This Lunch ‘N’ Learn event will be held on Wednesday, May 18, 2011 from 11:30 a.m. to 1:00 p.m. at Seasons 52, located at 2502 E. Camelback Rd. in Phoenix, AZ. Anyone interested in attending need only sign up for “Best Practices for Financial Services Concerning Check 21” on or before May 13th.

For more information about this event or our document management company, contact OSAM Document Solutions, Inc.

Phoenix Document Management Software Keeps Hospitals Running, Part 2

Monday, April 25th, 2011

In Part 1 of this blog post we discussed how health information systems (HIS) create the foundation for Phoenix document management software in many healthcare organizations by managing the data that keeps hospitals running. We also discussed how Phoenix document management software can benefit healthcare facilities. In this blog post we will continue to discuss the benefits of this software.

Improve patient care with a more complete EHR

Hunting for information steals time away from nurses and physicians, time that could be spent with patients. Clinicians need all of their patients’ information to be readily accessible from one place. And they need more than just scanned paper. They also need quick access to photos, clinical images, faxes, e-mails – any relevant content. Phoenix document management software captures all of those missing pieces of the patient record with ease.

With this software, physicians and nurses need simply click a link in the HIS and all information relevant to that patient opens up. With the extra time, they can see more patients and spend more time with them. And the more time spent on patient care, the better the outcome.

Speed processes hospital-wide with automated workflows

Storing documents electronically goes a long way in extending an HIS. But the real difference comes when you automate processes. That’s where hospitals find the greatest efficiency. Even the best manual paper processes don’t let staff work as fast as they would like. Phoenix document management software automates workflows and speeds processes in clinical areas, the revenue cycle and administrative areas like accounts payable and human resources.

With Phoenix document management software, hospitals can automatically route documents to the right people at the right time. For example, this software can route AP invoices for payment review. Automatic e-mail notifications keep invoices moving so they’re never forgotten on someone’s desk. Without waiting for needed documents, staff can process more invoices in the same amount of time. This allows them to spend their time working with vendors, not paper. Similar efficiencies can extend to processes throughout your hospital.

Move towards meaningful use by encouraging adoption

Adoption is vitally important to the success of any software implementation. With the new federal healthcare IT standards, achieving and maintaining high adoption rates is key to achieve meaningful use. That means there’s more pressure than ever on EHR adoption.

A solution that only offers part of what users need can slow down adoption. Users are left wondering, “Why don’t I have everything I need?” or “Why do I still have to go looking for information?” On the other hand, when something really makes sense to them, they’re fast converts. With Phoenix document management software for HIS, that’s the kind of solution they have. All the information they need is at their fingertips, making EHR adoption an easy choice for them.

For more information about Phoenix document management, contact OSAM Document Solutions, Inc.

Arizona Document Management Software Keeps Hospitals Running

Friday, April 22nd, 2011

Health information systems (HIS) create the foundation for Arizona document management software in many healthcare organizations by managing the data that keeps hospitals running. However, as hospitals move toward more mature electronic health records (EHRs) and work to keep up with a tight economy, they find that they still need to eliminate the paper and manual processes that the HIS can’t.

Scanning and archiving isn’t enough to solve all of your paper problems.

  • Paper, forms, faxes, photos and clinical images can make up to 25 percent of a patient record, but they can be hard for an HIS to capture, preventing a complete EHR
  • Manual, paper processes don’t just slow clinicians down; they hold back departments across a healthcare organization, costing time and money
  • Without a solution that provides every piece of functionality the users need, acceptance and adoption will founder

With the Arizona document management software for HIS solution, users no longer have to go anywhere else to get what they need – no more searching through file folders, no more separate software. Arizona document management software captures content, no matter where it originates. Whether scanned from paper or imported from other applications, users have what they need to do their jobs well and do them quickly. They can simply click in the HIS to access all the documents they need.

Arizona document management software can also integrate with nearly any other software application and automate processes hospital-wide.

For more information about Arizona document management, contact OSAM Document Solutions, Inc.