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Archive for August, 2010

Capture Software Drives Business Faster and Reduces Costs

Monday, August 30th, 2010

Kofax is the world’s leading provider of information capture solutions. No other company has the same global reach, depth of experience, or breadth of technology devoted to capturing vital business information – their products range from VRS (VirtualReScan®) and Adrenaline® for maximizing scanning productivity and quality, to the powerful Ascent® platform for automatically transforming documents and forms into retrievable information.
Together, these products form the Operating System of Capture — an open platform that accelerates your business processes by:

Collecting data and documents from the source. Kofax capture software products simplify the connection of scanners, digital copiers and fax servers to your capture solution.  They also enable the collection of electronic documents and data such as office documents and e-forms.

Transforming data and documents into information. Kofax provides an open, customizable platform for extracting, authenticating, classifying, indexing and validating information so you can find it again when you need it.

Delivering information into your business systems. Kofax capture software products connect seamlessly to your content management system, database or other repository; simplifying the delivery of information into your important business applications.

Kofax is unique in providing solutions across the entire spectrum of capture technologies, from enterprise-strength distributed applications to OEM chips and algorithms.

We can address most information capture needs right out of the box, dramatically increasing the productivity of the capture system and maximizing the quality of the captured information. For more demanding environments, you can extend our applications with custom modules tailored to meet your exact requirements. Or, you can build your own applications with our development tools and APIs.

For more information about capture software, contact OSAM Document Solutions, Inc.

Outsourcing to an Electronic Document Management System in Phoenix, Part 4

Friday, August 27th, 2010

Outsourcing your back filing services to an electronic document management company in Phoenix may be a viable option if you are looking for a more time effective and cost effective way to handle your back filing services. Electronic document management companies in Phoenix have expertise in numerous areas and ultimately will benefit your business in numerous ways. This article will discuss some of the benefits of outsourcing your back filing services to an electronic document management system.

Eliminate expensive equipment purchases

High volume scanning and processing services require costly high-end scanners and software, which carry high depreciation rates.  Therefore, you must carefully evaluate how useful your new equipment will be once the conversion has been completed. Agencies often compromise, which could prove detrimental in the long-term, especially if you settle for less than perfect images.  Outsourcing is a way to reduce the need to invest capital funds in non-core business functions.  Instead of inquiring the resources through capital expenditures, they are contracted for on an “as used,” operational expense basis.  It can also improve certain financial measurements by eliminating the need to show return on equity from capital investments in non-core functions.

Expert Professional Staff

A high quality electronic document management company in Phoenix is one with highly skilled workers who supervise the data as it is being processed.

Efficiency

A high quality electronic document management company provides a quick turnaround time.

Cost Effectiveness

Using an electronic document management company means increased productivity for your business.  Fast turnaround means that more customers can be served sooner.  This inevitably leads to better customer service.

Outsourcing your back filing services to an electronic document management company in Phoenix can be extremely beneficial to your business. It can save you time and money and ultimately allow you more resources to focus on your core business.

For more information about an electronic document management system in Phoenix, contact OSAM Document Solutions, Inc.

Outsourcing to Phoenix Document Management Systems, Part 3

Wednesday, August 25th, 2010

Outsourcing your back filing services to Phoenix document management systems may be a viable option if you are looking for a more time effective and cost effective way to handle your back filing services. Electronic document management companies have expertise in numerous areas and ultimately will benefit your business in numerous ways. This article will discuss some of the benefits of outsourcing your back filing services to Phoenix document management systems.

Once you have become an expert in all aspects of the scanning process that Phoenix document management systems have expertise in: hardware/ software, document preparation, scanning, indexing, quality assurance, and document tracking methodologies, how useful will this information be once the back file conversion has been completed?  In most cases it’s useless because it is a one-time event.  Listed below are reasons to outsource your back file scanning requirements to a document management company.

Document preparation

Most documents exist in various formats, sizes, paper types, condition and are not scanner-ready.  While you will learn what is scan able, an electronic document management company already knows what is scanner-ready from experience and this will save a lot of time and eliminate damaging documents or equipment.

Document tracking

Electronic document management companies track large volumes of documents on a daily basis.  Should you need a document during any project, they can easily and quickly have it retrieved and forwarded to you. Their tracking manifests reduce the risks of documents being missed which often occurs during in-house conversions.

Accurate time frames

Electronic document management companies can accurately estimate the length of time required to complete a given project. Their expertise ensures that they set realistic goals and deadlines for the delivery of a conversion and they are obligated to deliver on time and within budget.

For more information about Phoenix document management systems, contact OSAM Document Solutions, Inc.

Outsourcing to a Phoenix Document Management System, Part 2

Monday, August 23rd, 2010

Is your business in need of a Phoenix document management system? Is your business looking more a more effective and cost efficient way to handle your back filing services? This post will discuss some of the benefits of outsourcing your back filing services to a Phoenix document management company. It will discuss how outsourcing this service can reduce operating costs, improve your company’s focus, allow you access to world-class capabilities and allow you to redirect resources to your core business functions.

Access to world-class capabilities

A high quality Phoenix document management system’s capabilities are the result of extensive investments in technology, methodologies, and people – investments made over a considerable period of time. Their capabilities include specialized industry expertise gained through working with many clients facing similar challenges. Most of the staff at a high quality Phoenix document management company are Certified Document Imaging Architects ( CDIA + ).

Redirect resources toward activities, which have the greater return

Most often, the resources redirected through outsourcing to a Phoenix document management company are people resources.  By outsourcing non-core functions, the organization can redirect these people, or at least the staff slots they represent, onto greater value-adding activities.  People whose energies are currently focused internally can now be focused externally — on the customer.

Improve production & eliminate backlogs

Increased productivity – more forms / documents get processed in less time outside the company facility thereby allowing corporate energy to focus on core functions.

These are just some of the benefits of outsourcing your back filing services to a Phoenix document management system. Ultimately, outsourcing these services will allow your business to save time and money as well as focus more resources towards your core business functions.

For more information about a Phoenix document management system, contact OSAM Document Solutions, Inc.

Outsourcing to a Phoenix Document Management Company, Part 1

Friday, August 20th, 2010

Is your business in need of a Phoenix document management company? Is your business looking more a more effective and cost efficient way to handle your back filing services? This post will discuss some of the benefits of outsourcing your back filing services to a Phoenix document management company. It will discuss how outsourcing this service can reduce operating costs, improve your company’s focus, allow you access to world-class capabilities and allow you to redirect resources to your core business functions.

Once you have become an expert in all aspects of the scanning process that a Phoenix document management company has expertise in: hardware/ software, document preparation, scanning, indexing, quality assurance, and document tracking methodologies, how useful will this information be once the back file conversion has been completed?  In most cases it’s useless because it is a one-time event.  Listed below are reasons to outsource your back file scanning requirements to a Phoenix document management company.

Reduce & control operating costs

The single most important tactical reason for outsourcing your back filing services to a Phoenix document management company is to reduce and control operating costs.  Agencies that try to do everything themselves may incur vastly higher research, development, marketing and deployment expenses.  Access to the outsource provider’s lower cost structure, which may be the result of a greater economy of scale or other advantage based on specialization, is clearly and simply one of the most compelling tactical reasons for outsourcing.

Improve company focus

Outsourcing to a Phoenix document management company lets your company focus on broader business issues while having operational details assumed by an outside expert.  For many agencies, the single most compelling reason for outsourcing is that several of the ‘how’ type of issues are siphoning off large amounts of management’s time and attention.  Too often, the resolution of these issues is stuck in middle management ‘decision gridlock.’ This creates financial and opportunity costs that affect the organization’s future.

For more information about a Phoenix document management company, contact OSAM Document Solutions, Inc.