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Archive for 2010

Electronic Record Management Technology: Accounts Payable

Wednesday, December 22nd, 2010

OSAM’s Accounts Payable solution in OnBase enables organizations to capitalize on methods that eliminate unnecessary costs and add value. Automate your AP processes with Accounts Payable Workflow and Imaging – leave no discount on the table.

Why OnBase Electronic Record Management Technology?
With OnBase Accounts Payable Workflow and Imaging solutions, eliminate the bottlenecks that add time, cost and risk. Process automation with electronic document management allows agencies to process more documents in less time.

  • Eliminate stalled invoices and automate document routing
  • Easily perform and augment three-way matching, including exceptions resolution
  • Seize all vendor discounts, improve vendor relationships and increase favorable terms
  • Optimize approvals, payment cycles and reporting
  • Lower costs and risk of accrual misstatement
  • Take on volume increases without additional staffing
  • Save many man-hours per week  with automated matching of invoices and checks
  • Enjoy stress-free audits with quicker access to needed documents and transaction histories
  • Provide customers the flexibility to submit invoices in their preferred formats – whether scanning, faxing or through inter-office mail for AP staff to scan
  • Resolve vendor disputes instantly with supporting documents at user’s fingertips – POs, invoices and packing slips
  • Replace costly, error-prone paper processes with automated records management

For more information about electronic record management technology, contact OSAM Document Solutions, Inc.

Government Legal Electronic Document Management, Part 3

Monday, December 20th, 2010

In part 1 of this blog post we discussed how the legal electronic document management services provided by OSAM allow government entities to do more with less. In part 2 of the blog post we discussed how legal document management services benefit local and county government entities. In this blog post we will discuss how electronic document management services benefit state governments as well as the court systems.

State – OSAM implemented and currently supports legal document management and records management systems in multiple Arizona state agencies. Some systems cover single departments and others are used enterprise-wide. OSAM’s solutions have saved millions of dollars for Arizona state agencies. A critical factor in the success of OSAM’s systems in the state has been the ability to allow those organizations to provide the same level (or better) of service to their constituents while dealing with job cuts or the inability to hire additional staff.

Courts – OSAM has an impressive resume of experience providing legal document management systems to courts in the state of Arizona. OSAM installed and currently supports over 20 court systems in the State ranging from limited jurisdiction (cities/towns), to general jurisdiction (counties), to the Arizona Supreme Court. Additionally, OSAM holds a contract with the Arizona Administrative Office of the Courts (AOC) to provide document management software, hardware, scanning and services to courts in the state of Arizona.

For more information about electronic document management, contact OSAM Document Solutions, Inc.

Government Legal Document Management, Part 2

Friday, December 17th, 2010

In part 1 of this blog post we discussed how the legal document management services provided by OSAM allow government entities to do more with less. In this part of the blog post, we will move on to the topic of how legal document management services benefit local and county government entities.

Local – Cities and towns alike count on OSAM for document and records management. Multiple departments can use OSAM’s software and services to improve customer performance, meet records compliance, and increase employee efficiency by giving them access to documents immediately. OSAM has worked with cities and towns in the following departments: Records, Accounts Payable, Public Works, Community Development, Clerk of the Board, Fire Department, Police Department, Information Technology, Courts, Human Resources, and many more.

County – OSAM supports legal document management systems in individual departments and across entire counties. Several of Arizona’s counties have made OSAM’s systems the official document management system for their county. Counties have used their OSAM system to make government operations more accessible to customers through customer service centers, external-facing websites and self-service kiosks. OSAM has worked with cities and towns in the following departments: Records Management, Department of Transportation, Flood, Courts, Treasurer, Assessor, Clerk of the Board, Public Fiduciary, Materials Management, Recorder, Sheriff’s Office, Office of Enterprise Technology, IT, Finance, and more.

For more information about legal document management, contact OSAM Document Solutions, Inc.

Government Legal Document Management, Part 1

Wednesday, December 15th, 2010

OSAM Document Management Company helps government entities do more with less. In a time when resources are low and budgets are strained, legal document management and content management solutions from OSAM enable government offices to provide improved service to constituents without hiring additional staff. OSAM’s solutions also allow government agencies to empower the public to do more on their own through self-service websites and kiosks.

OSAM has legal document management solutions in a number of Arizona’s cities and towns, 14 of the state’s 15 counties, and many Arizona state agencies. We work with these agencies to create cost-effective solutions for the critical business problems they face.

In today’s difficult economy, proving a quick return on investment (ROI) is crucial before OSAM will even begin implementation. We will assist you in documenting the hard and soft cost benefits and present the anticipated ROI to make budgeting for legal document management projects easier. We also provide software and services through various contracts that are already in place, making these solutions readily available to new and existing customers.

For more information about document management, contact OSAM Document Solutions, Inc.

IT Professionals Move to Electronic Record Management

Monday, December 13th, 2010

A recent article on TaxAssist.co.uk discussed how IT professionals are being encouraged to adopt electronic record management. Read more at: http://www.taxassist.co.uk/News/Bookkeeping/IT-professionals-urged-to-move-to-electronic-records-11859.html

OSAM provides single source access to records management system hardware, software, supplies and services for all of your document management needs. OSAM has what you need to get the job done right the first time.

For more information about electronic record management, contact OSAM Document Solutions, Inc.

Document Management: Benefits to IT Professionals

Friday, December 10th, 2010

A recent article on DocumentManagementNews.com discussed a recent survey released that analyzed IT professionals reliance on document management. Read more at: http://www.documentmanagementnews.com/the-news/general-news/827-86-of-it-professionals-admit-reliance-on-paper-records.html

OSAM Document Solutions, Inc. provides document management systems that fulfill our customers and prospects needs. We survey, demonstrate, recommend, implement and support all the document management systems we provide. So you can rest assured that your document management system will stand the test of time

For more information about document management, contact OSAM Document Solutions, Inc.

Document Management System: Taskmaster for Medical Claims

Wednesday, December 8th, 2010

Taskmaster for Medical Claims, formerly known as Health Claims capture system (HCcs), is specifically designed to capture, verify and store CMS 1500 (previously HCFA-1500) and UB-92 medical claim images and data. Customers benefit with increased claim data accuracy, reduced processing cost and faster process cycle time. Taskmaster for Medical Claims allows you to:

  • Improve claim data accuracy
  • Reduce data entry cost
  • Speed claim processing time
  • Aid HIPAA Compliance
  • Maintain your business workflow
  • Enable easy work distribution

Taskmaster for Medical Claims uses a concurrent licensing model with no dongles or pay-per-click pricing. Designed specifically for medical claims and with full browser support, Taskmaster for Medical Claims is easy to deploy, learn and manage.

For more information about our document management system, contact OSAM Document Solutions, Inc.

Document Content Management Software: DataCap WordFire Classify

Monday, December 6th, 2010

If you are still classifying documents manually, analyzing their content, and sorting them into categories prior to scanning, you need a solution that automates and speeds up that process. Wordfire Classify document content management software is a unique content-analysis engine, which reads documents like a person would, transforming document classification from a manual process into a completely automated activity that is a huge time and resource-saver.

Automatic Separation and Classification
Wordfire Classify document content management software accurately identifies unstructured and text intensive documents, reducing the need to pre-sort prior to scanning. Using technology developed for the US intelligence community by Content Analyst, Wordfire goes a step beyond traditional OCR/ICR, image analysis and keyword or phrase identification. Like a person, it reads documents – looking for patterns, concepts and associations. Soon it will understand your entire range of document types and will accurately sort them, eliminating manual classification.

For more information about document content management software, contact OSAM Document Solutions, Inc.

Electronic Document Management Company: OnBase & Centera

Friday, December 3rd, 2010

Our electronic document management company offers a wide variety of excellent software options, not least of which is OnBase compliant storage manager for Centera.

What It Is
EMC Centera is an enterprise content addressed storage (CAS) solution designed to manage documents.  Organizations have the option to store OnBase documents to the Centera platform as an alternative to standard file servers.

How it Works
The EMC Centera integration provides an additional layer of security through a “key” identification method.  Keys are generated for each item written to Centera, and only with the key can users store and retrieve content.  Once stored within OnBase, the key is utilized for subsequent retrievals ‒ promoting rapid and secure retrieval performance.  The user experience is in no way impacted by the addition of the Centera layer, and OnBase continues to provide a seamless operation.

Who Will Benefit
Organizations using the EMC Centera integration module will incur these benefits:

  • Assured Authenticity: Documents stored on Centera cannot be altered or deleted ahead of schedule.
  • Simple Management: OnBase Administrators can manage high volumes of fixed content after configuring the Centera server just once.
  • Self-healing: Centera continually monitors its storage hardware and files to detect errors.  It proactively replicates objects automatically to guarantee high availability should any failure occur.
  • Future-Proof Architecture: Documents are stored in Centera independent  of location and hardware.  As the Centera server is upgraded and grows over time, OnBase documents will always be accessible.

For more information about our electronic document management company, contact OSAM Document Solutions, Inc.

Excerpt: This blog post will discuss the Centera platform and how it can be integrated with OnBase. Read more about our electronic document management company.

Document Management Software: OnBase Infrastructure Modules

Wednesday, December 1st, 2010

This blog post will discuss the latest document management software specifically focusing on the OnBase® infrastructure model, which provides the foundation on which content management practices are built, developed, and evolved.  By providing a resilient platform on which to deploy cross-business content management systems, OnBase becomes an integral part of the business rather than existing as yet another line of technology.

The OnBase client provides a centralized point of user interaction with the OnBase system.  Every stage of the content and process life cycle is accessible from a single Windows or Web-based interface.  The OnBase Client presents a simple and intuitive GUI environment which allows the user to work efficiently and effectively.  Client access options are either delivered via a standard OnBase 32-bit Windows client GUI, delivered via browser, or embedded within existing core business applications.

For more information about document management software, contact OSAM Document Solutions, Inc.